Appointed by the Governor with Senate advice and consent, the Secretary of Budget and Management supervises the Department. The Secretary also is the Governor's principal adviser in fiscal matters. In addition, the Secretary prepares the Department's portion of the agenda for Board of Public Works meetings (Code State Finance & Procurement Article, secs. 3-201 through 3-206).

The Secretary chairs the State Employees' Health Insurance Advisory Council and is a member of the Governor's Executive Council; the Children's Cabinet; the Smart Growth Subcabinet; and the Board of Revenue Estimates. The Secretary also serves on the Asbestos Oversight Committee; the Board of Directors, Assistive Technology Guaranteed Loan Fund; the Bay Restoration Fund Advisory Committee; the Capital Debt Affordability Committee; the Commission on Correctional Standards; the Commission on State Debt; the Interagency Disabilities Board; the Maryland State Drug and Alcohol Abuse Council; the Board of Directors of the Maryland Health Insurance Plan; the Coordinating Council for Juvenile Services Educational Programs; the State Labor Relations Board; the Interdepartmental Advisory Committee for Minority Affairs; the Procurement Advisory Council; and the Board of Trustees of the State Retirement and Pension System; and the Maryland School-Based Health Center Policy Advisory Council.

The Division of Finance and Administration oversees internal fiscal operations of the Department, verifies budget requests and amendments, and maintains a master control file of State employee positions. Annually, the Division prints the Maryland State Budget (known as the State Budget Book) as proposed by the Governor to the General Assembly, and the Fiscal Digest. It also prepares the Statewide Cost Allocation Plan that is filed with the federal government to obtain reimbursements for the cost of indirect State services that benefit federally funded programs (Code 1957, Art. 19, secs. 43-46; State Finance & Procurement Article, secs. 3-201 through 3-206, 7-101 through 7-121).

In 1973, the Central Collection Unit was created (Chapter 355, Acts of 1973). The Unit is responsible for the collection of delinquent accounts owed to the State. If collection attempts are unsuccessful, a State agency refers unsettled debts to the Unit. Such debts may be student loans, tuition, and fees; public assistance and food stamp overpayments; restitution for damage to State property; workmen's compensation premiums; reimbursement for institutional care; and payment for goods and services provided by the State. They do not include delinquent accounts collected by other agencies, such as taxes, child support, unemployment insurance contributions and overpayments, or court costs (Code State Finance & Procurement Article, secs. 3-301 through 3-305).

300 West Preston St., Baltimore, Maryland, November 2003. Photo by Diane F. Evartt.

DIVISION OF PROCUREMENT POLICY & ADMINISTRATION

The Division of Procurement Policy and Administration began in 1976 as the Division of Management Analysis and Audits, reformed as the Division of Policy Analysis in 1996, and was reorganized under its present name in January 2005. For State agencies, the Division conducts centralized review and approval of procurements for services and information technology, and procures such services and information technology for Statewide use. Also, the Division provides policy and procedural direction and contract management services to ensure effective and efficient statewide fleet and travel operations. It oversees the Procurement Unit and the State Fleet and Travel Management Office (Code State Finance & Procurement Article, secs. 3-501 through 3-503, 11-101(1)).

OFFICE OF BUDGET ANALYSIS

In 1996, the Office of Budget Analysis originated from two divisions: Fiscal Planning and Budget Analysis. The divisions merged to form the Office of Budget. The Office organized under its current name in July 1996.

The Office helps the Secretary of Budget and Management draft an annual State operating budget for the Governor's consideration. To prepare the budget, the Office evaluates requests for appropriations from all operating units of State government. Professional analysts evaluate budget requests, agency goals, objectives, performance measures, historical data, and other information about State agencies under their review, and make recommendations regarding agency budgets.

Financial, revenue and fiscal matters that affect the budget of State government, including budget amendments and projected budgetary requirements, are reviewed by the Office. To detect any duplication or overlap of work, duties, or functions, the Office examines the administration, organization, staffing, duties, and responsibilities of State agencies.

The Office reviews laws, policies, and regulations to ensure economical and efficient use of State funds, personnel, equipment (including State-owned motor vehicles), and other resources. In addition, the Office studies economic conditions, trends, and indicators, and analyzes their impact on Maryland; prepares forecasts of revenues and expenditures, State debt, and aid to local governments; and conducts fiscal research (Code State Finance & Procurement Article, secs. 3-201 through 3-503, 7-101 through 7-404).

Four teams carry out the responsibilities of the Office, which also oversees the Interagency Steering Committee for Managing for Results.

TEAM A (PUBLIC SAFETY & TRANSPORTATION)
Team A provides budget analysis and assistance for the Judiciary; the Office of Attorney General; Department of Business and Economic Development; Department of General Services; Department of Public Safety and Correctional Services; Department of State Police; Department of Transportation; Office of State Prosecutor; and Office of Public Defender.

TEAM B (HEALTH, HUMAN SERVICES & K-12 EDUCATION)
Team B provides budget analysis and assistance for the Board of Public Works; Department of Disabilities; State Department of Education; Department of Health and Mental Hygiene; Department of Human Resources; Governor's Office for Children; Office of the Deaf and Hard of Hearing; Maryland School for the Deaf; Maryland Institute for Emergency Medical Services Systems; Maryland Public Broadcasting Commission; Interagency Committee for Public School Construction; and University of Maryland Medical System Corporation.

TEAM C (ENVIRONMENT & HIGHER EDUCATION)
Team C provides budget analysis and assistance for the Executive Department; the Department of Agriculture; Department of the Environment; Department of Housing and Community Development; Department of Natural Resources; Department of Planning; Baltimore City Community College; Maryland Energy Administration; Maryland Environmental Service; Maryland Higher Education Commission; the Higher Education Labor Relations Board; Morgan State University; St. Mary's College of Maryland; University System of Maryland; and support for State-operated institutions of higher education.

TEAM D (FISCAL PLANNING & MANAGEMENT)
Staffed by the Executive Director, Deputy Director, and two Assistant Directors, Team D provides overall direction and management to the Office. Team D also researches fiscal issues, and makes economic forecasts for State revenues, expenditures, debt, and aid to local governments. Its fiscal planners oversee disparity grants to counties, security interest filing fees, and the State Reserve Fund Account, which includes the Rainy Day Fund, Dedicated Purpose Fund, Economic Development Opportunities Fund, Catastrophic Event Fund, and the Joseph Fund.

Team D provides budget analysis and assistance to the Office of the Comptroller; Department of Aging; Department of Budget and Management; Department of Labor, Licensing, and Regulation; Department of Veterans Affairs; Office of Administrative Hearings; Maryland African American Museum Corporation; State Archives; State Department of Assessments and Taxation; Maryland Automobile Insurance Fund; Canal Place Preservation and Development Authority; State Board of Contract Appeals; State Board of Elections; Food Center Authority; Historic St. Mary's City Commission; Commission on Human Relations; Injured Workers' Insurance Fund; Maryland Insurance Administration; State Lottery Agency; Military Department; Office of People's Counsel; Property Tax Assessment Appeals Boards; Public Service Commission; State Retirement and Pension Systems; Maryland Stadium Authority; Maryland Tax Court; Maryland Teachers and State Employees Supplemental Retirement Plans; Maryland Technology Development Corporation; Workers' Compensation Commission; Registers of Wills; and Major Information Technology Development Fund.

OFFICE OF CAPITAL BUDGETING

The Office of Capital Budgeting started within the Department of State Planning. In 1989, responsibilities for capital budgeting transferred to the Division of Capital Programs in the Department of Budget and Fiscal Planning (Chapter 540, Acts of 1989). Renamed the Division of Capital Budgeting in 1990, the Division became the Division of Capital Budget under the Office of Budget in 1996. Later that year, the Division reorganized as the Office of Capital Budget and, in 1997, under its present name.

The Governor's Annual Capital Budget is prepared by the Office. The Capital Budget includes State-owned construction projects and numerous grant and loan programs. The Office also develops the Five-Year Capital Improvements Program. For State-owned construction projects, the Office reviews facility programs and must approve them before design can begin. Department of Transportation projects, however, are not reviewed by the Office. For all capital projects, the Office inspects sites, holds hearings, and prepares testimony for the General Assembly.

The Office provides technical assistance to State agencies in preparing master plans, and studies the feasibility and need for certain State facilities. The Office also coordinates the purchase of all capital equipment for State agencies (Code State Finance & Procurement Article, secs. 3-601 through 3-611).

OFFICE OF INFORMATION TECHNOLOGY

Functions of the Office of Information Technology began in 1993 when certain responsibilities for information technology were assigned to the Department of Budget and Fiscal Planning (Chapter 120, Acts of 1993). The Office of Information Technology formed within the Department of Budget and Management in 1996 (Code State Finance & Procurement Article, secs. 3-401 through 3-405).

In 1997, the Department was authorized to establish a telecommunication and computer network in Maryland (Chapter 722, Acts of 1997). The network is accessible through direct connection and through local intra-LATA (local access and transport areas) telecommunications to State and local governments and public and private educational institutions in Maryland (Code State Finance & Procurement Article, sec. 3-705).

The Office of Information Technology plans the coordinated use of information technology to further State objectives. The Office provides policy direction and leadership for information technology throughout State government. It also manages the Major Information Technology Development Project Fund.

Appointed by the Secretary of Budget and Management, the Chief of Information Technology heads the Office (Code State Finance & Procurement Article, sec. 3-410).

Under the Office, work is organized into six components: Application Systems Management; Enterprise Information Services; Finance Services; Networks; Strategic Planning; and Web Systems. The Office also includes Telecommunications Access of Maryland.

Telecommunications Access of Maryland started in 1988 as the Telecommunications for Disabled Individuals Program within the Department of Human Resources. In 1990, the federal Americans with Disabilities Act required all states to have a telecommunications relay system operating by July 1993. In 1991, Maryland's Program was renamed and transferred to the Department of General Services (Chapter 598, Acts of 1991). In 1996, it moved to the Department of Budget and Management. Formerly under Telecommunications, in January 2005, it moved directly under the Chief of Information Technology.

The Maryland Relay Service was initiated by Telecommunications Access of Maryland in December 1991 to convey dual-party telephone messages for persons with disabilities. The Service enables a deaf person to communicate via a telecommunications device with an intermediary party who then verbally relays the message to a third party. For State residents who are deaf or have impaired hearing, speech, vision, or mobility, the Service makes telephone use possible 24 hours per day, seven days per week.

APPLICATION SYSTEMS MANAGEMENT

Formed in June 1999, Application Systems Management develops, implements, and maintains statewide administrative systems for accounting, budgeting, financial management, personnel, and other administrative functions. It oversees Financial Management Information Systems; and Human Resources Management.

ENTERPRISE INFORMATION SERVICES

Enterprise Information Services oversees: Customer Services; Enterprise Architecture; Network Services; Security Services; Technical Services; and Voice Services.

CUSTOMER SERVICES
Customer Services staffs the Help Desk, which assists State agency users to resolve any difficulties they encounter using statewide computer applications, such as the Financial Management Information Systems. Customer Services provides on-line registration for training to use the Financial Management Information Systems, and maintains its Bulletin Board System, which provides daily updates on system problems, hour changes, batch cycle information, user group meetings, migrations, and other important information. In addition Customer Services assists citizens using State agency websites maintained by the Department.

ENTERPRISE ARCHITECTURE
Enterprise Architecture works to develop technically compatible information technology systems statewide, in both State and local government. By setting standards and establishing guidelines for Maryland's technical architecture framework, State agencies are helped to develop more efficient and effective information technology structure.

NETWORK SERVICES
Network Services maintains the Local Area Network, which connects electronically the Department's Baltimore and Annapolis offices.

SECURITY SERVICES
Security Services sets policy and establishes standards for the secure use of the State's information technology resources. To State agencies, Security Services provides guidance and education on security awareness, assists in preparing disaster recovery plans, and grants login access to the Department's secure websites and applications, such as the Financial Management Information System.

VOICE SERVICES
Voice Services originated as Voice and Customer Services, became Technical Support Services in 1997, and became Voice and Technical Services in 2002. As Voice Services, it transferred from Telecommunications to Enterprise Information Services in November 2004.

For State agencies, Voice Services coordinates the development, procurement, management, and operation of telecommunication equipment and systems for voice applications. The office provides technical advice and consultation services to State and local governments. By developing policies and standards for the acquisition and use of voice systems, Voice Services promotes the compatability of telecommunications systems within State agencies.

NETWORKS DIVISION

WIRELESS SERVICES
301 West Preston St., Room 1304, Baltimore, MD 21201 - 2365

Wireless Services began within the Department of General Services as Radio Services, became Wireless Communication Services in 1994, and transferred to the Department of Budget and Management in 1996. Renamed Wireless Support Services in 1997, it adopted its present name in 2002. Wireless Services promotes compatibility between radio systems; evaluates and promotes the sharing of resources, where appropriate; and procures wireless systems, including radio, microwave, cellular phone and paging systems. The office also advises State agencies on planning, acquisition, and operation of radio systems; and provides radio frequency coordination assistance to State and local government.

STRATEGIC PLANNING

Strategic Planning organized in July 2005. It took over many responsibilities of Investment Management, which started as Information Technology in 1993. At that time, first the Governor and then the General Assembly established the position of Chief of Information Technology to develop policies, procedures, and standards for statewide information technology (Executive Order 01.01.1993.06; Chapter 120, Acts of 1993). Within the Office of Information Technology, the division reformed as Planning, Standards, and Technical Assistance in 1996 and as Planning, Policy, and Standards in 1999. It became Information Technology Investment Management in July 2002, and Investment Management in November 2004. It is responsible for Policy and Planning; Procurement Liaison; and the Project Management Office.

PROJECT MANAGEMENT OFFICE
The Project Management Office formed under State Information Technology as Contracts and Project Management in July 2002, and transferred to Strategic Planning under its present name in July 2005. This unit assists State agencies in acquiring information technology services and products. The Office also manages the Major Information Technology Project Development Fund.

WEB SYSTEMS

OFFICE OF PERSONNEL SERVICES & BENEFITS

The Office of Personnel Services and Benefits was created as the Office of Human Resources in 1996 when functions of the former Department of Personnel transferred to the Department of Budget and Management. The Office was renamed the Office of Personnel Services and Benefits on June 1, 1998.

The Office administers State personnel policies and health benefit programs. It is responsible for six main divisions: Employee Benefits; Employee Relations; Management and Personnel Services; Medical Services; Recruitment and Examination; and Salary Administration and Position Classification.

EMPLOYEE BENEFITS DIVISION

Functions of the Employee Benefits Division were administered first by the Fiscal Management Division of the Department of Personnel. In 1990, they were assumed by that department's Employee Benefits Division. In 1994, the State Employee and Retiree Health and Welfare Benefits Program transferred from the Department of Personnel to the Department of Budget and Fiscal Planning (Chapter 107, Acts of 1994). Formerly under the Deputy Secretary, the Division was placed under the Office of Human Resources (now Personnel Services and Benefits) in 1996.

The Division provides benefits coverage for State employees, retirees, and their dependents to protect them from financial loss and to provide for health care expenses. Employee Benefits supervises Fiscal Services, and Operations, and is aided by the State Employees' Health Insurance Advisory Council.

EMPLOYEE RELATIONS DIVISION

The Employee Relations Division was created in 1969 as the Employee Assistance Program and assigned to the Department of Personnel in 1970. In accordance with the Executive Order on Fair Employment Practice, the Program reorganized in June 1995 as the Employee Services Division. Under its present name, it transferred to the Department of Budget and Management in 1996.

Under the Office of Personnel Services and Benefits, the Division administers personnel transactions and the Employee Leave Bank. The Division monitors, investigates, and mediates all grievances and complaints of State employees. When a State employee files a grievance that cannot be resolved within the employee's agency, the Division provides mediation services and conducts a settlement conference. Any grievances which the Division is unable to settle proceed to the Office of Administrative Hearings.

MANAGEMENT & PERSONNEL SERVICES DIVISION

So that State agencies may participate in the State Telework Program, the Division develops policy and arranges training.

All legislation potentially affecting State employees is monitored by the Division. Also, the Division drafts legislation pertaining to personnel matters and provides fiscal and policy analysis, and testimony to legislative committees.

The Division is responsible for maintaining the State Personnel Policy Manual, developing and revising personnel regulations, and preparing and overseeing the budget for the Office of Personnel Services and Benefits.

Since July 2002, functions of the former Personnel Consulting Division have been assigned to the Management and Personnel Services Division. The Division helps small State agencies implement personnel reform by analyzing their classified and unclassified positions, organizations, work methods, programs, and operations. The Division also assists State agencies in using other programs, such as the Transit Plus Program (access to public transportation through use of State Employee Identification Program); Retirees to Work; college-level internships; and Career Connections (mentoring for high school students). Moreover, the Division aids in the development and installation of the Personnel Benefits Information System (PBIS).

MEDICAL SERVICES DIVISION

The position of Medical Director was established in 1937. Functions of the office organized as the Medical Services Division in 1995. Formerly under the Department of Personnel, the Medical Services Division moved to the Department of Budget and Management in 1996.

The Division determines if State employees or applicants for State employment are employable in terms of their health and provides medical review of the State Drug-Testing Program. To State agencies, the Division provides advice on issues of employee occupational health. It also oversees specialized medical evaluations, pre-employment physicals, workability examinations, drug and alcohol testing, and assessments of work-related injuries and illnesses.

RECRUITMENT & EXAMINATION DIVISION

Duties of the Recruitment and Examination Division date to 1920 when the Merit System first was established for employees of State government. By 1947, the Examination Division formed. It was renamed the Recruitment and Examination Division by 1977. From the Department of Personnel, it moved in 1996 to the Department of Budget and Management where it was placed under the Office of Human Resources (now Personnel Services and Benefits).

The Division recruits, tests, and certifies candidates as eligible for employment in classified positions within State government. Information about Maryland State employment opportunities and applications may be obtained by calling the Division. Personnel specialists also are available for employment counseling at Division offices (Code State Personnel & Pensions Article, secs. 4-201 through 4-307).

Vacancies in classified positions are advertised on the Internet (www.dbm.maryland.gov), in the newspapers, and in bulletins sent to State agencies. They also are listed with the One-Stop Career Centers System of the Division of Workforce Development, Department of Labor, Licensing, and Regulation.

SALARY ADMINISTRATION & POSITION CLASSIFICATION DIVISION

The Salary Administration and Position Classification Division began in 1947 as the Classification Division. In 1953, it reorganized as the Classification and Compensation Division. By 1977, the Division was renamed the Salary Administration and Position Classification Division. By 1981, it was divided into two units: the Salary and Benefits Division, and the Position Classification Division. Since 1985, it has borne its present name. In 1996, it moved to the Department of Budget and Management under the Office of Human Resources (now Personnel Services and Benefits).

The Division determines the classification for all State employee positions under the jurisdiction of the Secretary of Budget and Management. The Division analyzes individual positions and systematically maintains the classification plan. The Division also maintains the State Salary Plan. In addition, the Division recommends emergency salary actions and develops salary and benefits data and costs for pay recommendations (Code State Personnel & Pensions Article, secs. 6-101 through 6-404).

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